The IQAC may be constituted in every institution under the chairmanship of head of the institution with heads of important academic and administrative units and a few teachers and a few distinguished educationists/ representatives of local committee. The composition of the IQAC may be as follows:
Chairperson: Vice Chancellor, CVRU, Khandwa
Member: Registrar, CVRU, Khandwa,
Three to eight Faculty Members
One member from the Management
One/two nominees from local society, Students and Alumni
One/two nominees from Employers /Industrialists/stakeholders
One of the senior teachers as the coordinator/Director of the IQAC
The composition of the IQAC will depend on the size and complexity of the institution. It helps the colleges in planning and monitoring. IQAC also gives stakeholders or beneficiaries a cross-sectional participation in the institution's quality enhancement activities. The guidelines given here are only indicative and will help the institutions for quality sustenance activities. It is necessary for the members of the IQAC to shoulder the responsibilities of generating and promoting awareness in the institution and to devote time for working out the procedural details. While selecting these members several precautions need to be taken.
Roles and Responsibilities
Chairperson:
Overall supervision of activities of IQAC.
To approve the minutes of meeting.
Communication of decisions taken during IQAC meeting to the management.
Approval authority for SOPs.
Coordinator:
To ensure active participation of all members in meetings/deliberations.
To co-ordinate activities of IQAC.
To ensure adherence of IQAC functioning as per SOPs.
Preparation of Annual Quality Assurance Report (AQAR).
Secretary:
Scheduling of meetings, preparation of the agenda and minutes of the meeting.
Maintain documents relating to IQAC activities, communication (within the organization) and archival.
Assist coordinator in matters related to IQAC.
Updating of SOPs as and when required.
Members:
To attend the meetings of IQAC regularly.
To participate actively in preparation of AQAR.
To contribute actively in academic audit.
To participate actively in all other activities of IQAC.
(Source: UGC and NAAC Documents)
The Dean of the Students’ Welfare is a whole time Professor of the University having the following responsibilities.
Organizing and managing all matters related to students’ welfare conduct and discipline.
Coordinating industrial training programs and placement of all the registered students of the University.
Coordinating NCC/Physical training/NSS/Yoga programs
Liaison with parents/guardians of students with respect to their performance and conduct on a regular basis.
Coordinating with wardens / assistant wardens of halls of residence for their smooth functioning.
Coordinating with vice presidents of student societies/clubs regarding the extra-curricular activities of the students.
Coordinating with the counselors for SC/ST students regarding their problems.
Coordinating with anti-ragging squad, anti-ragging monitoring cell and ragging prevention cell to ensure ragging free campus.
Coordinating with law and order authorities with respect to student discipline.
Supervising the work of security staff and security agency appointed for the university and its halls of residence.
To look after the overall development of halls of residence and act as chairman of hall coordination committee.
The term Head of Department applies to appointed post holders who have responsibility for either an academic department or University. Heads of Department are appointed by and are responsible to the Pro-Vice Chancellor Faculty (PVCF).
The prime role of the Head of an Academic Department is to provide strong academic leadership.
The Head of Department is required to lead, manage and develop the department to ensure it achieves the highest possible standards of excellence in all its activities. They will be supported by the PVC Faculty, and by colleagues from within the department, Faculty, and central services.
All Heads of Department are required to exercise leadership, demonstrate vision, and empower others in order to deliver the agreed departmental strategy within the Faculty. It is recognized that the methods by which Heads of Department carry out their duties and the extent of delegation, will depend on such factors as the size and nature of the Departments and the personal approach of the individual Head of Department.
1.1. Be responsible and accountable for setting and advancing the academic strategy of the Department in line with Faculty and University strategic plans and direction
1.2. Be an active member of the Faculty Executive Board and contribute to the overall leadership and management of the Faculty: it is expected that Heads of Department will carry functional responsibility for specific agreed cross-cutting Faculty areas
1.3. Develop and sustain appropriate structures for management, consultation, decision-making and communication with staff and students
1.4. Promote and represent the University both internally and externally
2.1. Ensure the best possible student experience through:
• The fulfillment of the University´s responsibilities concerning students in respect of their admission, instruction, progress and examination;
• The availability of pastoral assistance, and
• Adherence to the regulations and procedures of Faculties and of the Senate.
2.2. Refresh and develop new programs in order to attract new students and markets
3.1. Ensure the highest levels of quality, integrity and ethics in all research undertaken
3.2. Create a dynamic and forward looking research environment for both staff and students
4.1. Create and exploit new opportunities for knowledge transfer activity in order to secure additional income streams and new areas of teaching and/or research
4.2. Contribute to University-wide initiatives in order to improve understanding and communication of this area.
5.1. Ensure that University HR policies and procedures are implemented
5.2. Ensure that staff performance is managed appropriately and in a way that is consistent with the expectations of the Sheffield Academic, and that fair workload allocation processes are in place
5.3. Ensure all staff has access to the necessary support to enable them to contribute fully and develop their skills and experience
5.4. Engender a culture of excellence, co-operation and respect both within and beyond the department
5.5. Make effective use of all staffing resources and seek opportunities for collaboration and joint working with others beyond the department and beyond the Faculty
5.6. Ensure students are included as appropriate in the various decision making for a within the department
5.7. Ensure a safe and healthy environment for both staff and students, and full compliance with health and safety requirements
6.1. Take responsibility for devolved budgets and comply with University financial regulations
6.2. Manage income and expenditure in order to promote financial sustainability
6.3. Ensure adherence by all Departmental members, with University Financial Regulations and other financial operating procedures and regulations.
6.4. Ensure that University equipment/facilities under the department´s control are properly maintained and serviced as required
7.1. Ensure all activities are carried out to the highest possible standards and put in place the necessary evaluation and monitoring procedures to ensure both compliance and improvement: such procedures will include teaching, research and management of all resources
7.2. Comply with auditing, quality assurance and risk management procedures both internal and external
8.1. Continue to develop one´s position as a leading academic researcher; including publication, securing of external funding and the pursuit of other relevant indicators of standing in the field
8.2. Give due consideration to ways of retaining connections with teaching at both undergraduate and postgraduate levels
8.3. Give due consideration to the status of Head as a role model for other members of staff in the pursuit of academic excellence